Faq What is a Proforma Invoice and How Do I Receive It?
A Proforma Invoice (PI) from Yuxuan Company is a detailed, formal document that serves as a "Final Quotation" or commitment to sell. It is not a demand for payment but a binding offer outlining the total estimated cost of your selected vehicle and the agreed-upon shipping terms. It is the essential document you will use to apply for an import license, arrange foreign exchange, and secure financing in your home country.
Purpose and Key Components of Our Proforma Invoice
The PI crystallizes the entire transaction. It includes:
- Seller & Buyer Details: Full company names, addresses, and contacts.
- Vehicle Specifications: Make, model, year, VIN, engine number, color, and key features.
- Price Breakdown: Itemized costs including FOB price, estimated shipping (freight), insurance (if arranged by us), and any other agreed charges.
- Trade Terms: Clearly stated Incoterm (e.g., FOB Shanghai, CIF Durban).
- Payment Terms: Accepted methods (T/T, L/C), deposit percentage, and balance due timeline.
- Validity Period: The date until which the quoted price is guaranteed.
How to Receive a Proforma Invoice
The process is straightforward and initiated by the buyer:
- Vehicle Selection: Identify the specific vehicle from our inventory by its Stock Number or provide detailed specifications.
- Formal Request: Send a written request (email) to your sales manager stating your intent to purchase that specific unit.
- Term Confirmation: Specify your preferred Shipping Destination Port and desired Incoterm (we will advise on the best option).
- PI Issuance: We will prepare the PI within 24-48 hours and send it to you via email as a secured PDF file for your review and approval.
Example Vehicle Listings for Proforma Invoice Reference
Below is a sample of vehicle types and models for which we commonly issue Proforma Invoices. The PI will contain the exact details of the unit you select.
| Vehicle Type | Example Models (5-7) | Common Variants/Model Codes (6-8) | Key Details on PI |
|---|---|---|---|
| Premium SUV |
| LC300 VX-R, GR Sport; GLE 450 4MATIC, GLE 53 AMG; Patrol SE, Platinum. | VIN, Model Year, Engine CC, Fuel Type, Trim Level, Color. |
| Pickup Trucks |
| Ranger Raptor, Wildtrak; Hilux GR Sport, Invincible X; D-Max X-Terrain, LS-T. | VIN, Chassis Type (4x2/4x4), Cab Style, Payload Capacity. |
| Heavy-Duty Trucks |
| Howo T7H 6x4 Tractor, A7 Dumper; FAW J7 8x4 Mixer; Shacman X3000 6x4. | VIN/Chassis No., Engine Model & HP, Wheelbase, GVWR, Body Type. |
| Chinese Brand SUVs |
| H6 GT, Supreme; Tiggo 8 Pro Flagship; ZS Essence, Exclusive. | VIN, Displacement, Transmission Type, Feature Package. |
| Buses & Vans |
| Coaster 30-Seat; Sprinter 519CDI; Transit Custom Tourneo. | VIN, Seating Capacity, Body Length, Fuel Type. |
Next Steps After Receiving the Proforma Invoice
Once you receive the PI, you should:
- Review Carefully: Check all vehicle details, prices, and terms for accuracy.
- Seek Approval: Use the document to secure necessary approvals and funds locally.
- Formalize Order: To proceed, you typically need to:
- Sign and stamp the PI (or send a formal Purchase Order referencing the PI number).
- Make the initial deposit payment as specified in the payment terms.
- Send us the payment remittance advice.
- Receive Commercial Invoice: Upon confirmation of deposit receipt, we will issue the official Commercial Invoice and prepare the vehicle for shipment.
Important Note: The Proforma Invoice is the cornerstone of the transaction. Ensure all information required by your customs authority is present. Do not hesitate to request clarifications or additions before proceeding. We are here to ensure the document meets all your import documentation requirements.